Privacy policy

The Freising University Community takes the protection of personal data very seriously and adheres to the rules of data protection laws.
The following explanations provide an overview of how data protection is implemented on our websites:

1. contact details of the person responsible

The controller within the meaning of the Church Data Protection Act (KDG) and other national data protection laws of the member states as well as other data protection regulations is the:

Archdiocese of Munich and Freising

Vicar General Christoph Klingan

Kapellenstr. 4
80333 Munich

Phone: 089 / 2137-0
Fax: 089 / 2137-1585

E-mail: generalvikar@ordinariat-muenchen.de

2. contact details of the data protection officer

The data protection officer can be contacted at
Erzbischöfliches Ordinariat München
GV.3.DS Stabsstelle Recht
Kapellenstr.
4,
80333 Munich

Tel.
089 / 2137 – 2284,
Fax 089 / 2137 – 27 27 27
Email: dzettl@eomuc.de

3. general information on data processing

3.1.
Umfang der Verarbeitung personenbezogener Daten

We only process the personal data of our users insofar as this is necessary to provide a functional website and our content and services.
The processing of our users’ personal data only takes place regularly with the user’s consent.
An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by law.

3.2.
Rechtsgrundlage für die Verarbeitung personenbezogener Daten

Insofar as we obtain the consent of the data subject for the processing of personal data, Section 6 para.
1 lit.
b of the Church Data Protection Act (KDG) serves as the legal basis.

In the processing of personal data necessary for the performance of a contract to which the data subject is party, Art. 6 para.
1 lit.
c KDG serves as the legal basis.
This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, § 6 para.
1 lit.
d KDG serves as the legal basis.

If processing is necessary for the purposes of the legitimate interests pursued by us or by a third party and if the interests, fundamental rights and freedoms of the data subject do not override the first-mentioned interest, Art. 6 para.
1 lit.
g KDG serves as the legal basis for the processing.

3.3.
Datenlöschung und Speicherdauer

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies.
Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject.
The data will also be blocked or erased if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

 

4. provision of the website and creation of log files

4.1.
Beschreibung und Umfang der Datenverarbeitung

You can use the online offer without disclosing your identity.
Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected:

• Information about the browser type and version used
• The user’s operating system
• The user’s internet service provider
• the IP address of the requesting computer
• Date and time of access
• Websites from which the user’s system accesses our website
• Websites that are accessed by the user’s system via our website
  • the amount of data transferred
  • the access status (file transferred, file not found, etc.)

The stored data is used exclusively in anonymized form for technical or statistical purposes; it is not compared with other databases or passed on to third parties, even in excerpts.
The data will also be deleted after a statistical evaluation.
We reserve the right to statistically evaluate anonymized data records.

4.2.
Rechtsgrundlage für die Datenverarbeitung

The legal basis for the temporary storage of data and log files is § 6 para.
1 lit.
gKDG

4.3.
Zweck der Datenverarbeitung

Temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer.
For this purpose, the user’s IP address must remain stored for the duration of the session.

Data is stored in log files to ensure the functionality of the website.
In addition, we use the data to optimize the website and to ensure the security of our information technology systems.
The data is not analyzed for marketing purposes in this context.

These purposes also constitute our legitimate interest in data processing in accordance with Section 6 para.
1 lit.
gKDG.

4.4.
Dauer der Speicherung

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected.
In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

If the data is stored in log files, this is the case after seven days at the latest.
Storage beyond this period is possible.
In this case, the IP addresses of the users are deleted or anonymized so that it is no longer possible to identify the accessing client.

4.5.
Widerspruchs- und Beseitigungsmöglichkeit

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website.
Consequently, the user has no option to object.

5. use of cookies

Our website only uses technically necessary cookies.
They serve to make the website more user-friendly, effective and secure.
Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system.
When a user accesses a website, a cookie may be stored on the user’s operating system.
This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

The cookies we use are so-called “session cookies”.
They are automatically deleted at the end of your visit.
Cookies do not cause any damage to the selected computer and do not contain viruses.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser.
If cookies are deactivated, the functionality of this website may be restricted

 

6. contact form and email contact

6.1.
Beschreibung und Umfang der Datenverarbeitung

There is a contact form on our website which can be used for electronic contact, whereby the data from the input mask is transmitted to us and stored when contact is made.

We request the following data:

Surname, first name, title
Postcode or town;
Email address;
Your message

In addition, the following data is stored at the time of sending:

(1) IP address of the calling computer

(2) Date and time of contact

Your consent is obtained for the processing of the data as part of the sending process and reference is made to this privacy policy.

Alternatively, it is possible to contact us via the e-mail address provided.
In this case, the user’s personal data transmitted with the e-mail will be stored.

If you purchase goods or services on our website and enter your e-mail address, we may subsequently use it to send you a newsletter.
In such a case, only direct advertising for our own similar goods or services will be sent via the newsletter.

No data will be passed on to third parties in connection with data processing for the purpose of making contact.
The data will be used exclusively for contacting you.

6.2.
Rechtsgrundlagen für die Datenverarbeitung

The legal basis for the processing of the data is § 6 para.
1 lit.
The legal basis for the processing of data transmitted in the course of sending an email is Section 6 (1) lit.
1 lit.
g KDG.
If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for the processing is § 6 para.
1 lit.
c KDG.

6.3.
Zweck der Datenverarbeitung

The processing of the personal data from the input mask serves us solely to process the contact.
If you contact us by email, this also constitutes the necessary legitimate interest in processing the data.

The other personal data processed during the sending process is used to prevent misuse of the contact form and to ensure the security of our information technology systems.
These purposes also constitute our legitimate interest in data processing pursuant to Section 6 para.
1 lit.
gKDG.

6.4.
Dauer der Speicherung

The data will be deleted as soon as it is no longer required for the purpose for which it was collected.

For the personal data from the input screen, the contact form and those sent by email, this is the case when the respective conversation with the user has ended.
The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

In the event that no contract is concluded, the data will be deleted after a period of six months at the latest.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

6.5.
Widerspruchs- und Beseitigungsmöglichkeit

The user has the option to revoke their consent to the processing of personal data at any time.
If the user contacts us by email, they can object to the storage of their personal data at any time.
In such a case, the conversation cannot be continued.

To assert your rights, please send an email to:

info@hsg-freising.de

All personal data stored in the course of contacting us will be deleted in this case.

1. 7. Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the KDG and you have the following rights vis-à-vis the controller:

7.1.
Auskunftsrecht

You can request confirmation from the controller as to whether personal data concerning you is being processed by us.

If such processing has taken place, you can request the following information from the controller:

• the purposes for which the personal data are processed;
• the categories of personal data that are processed;
• the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
• the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the duration of storage;
• the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
• the existence of a right of appeal to a supervisory authority;
• all available information about the origin of the data if the personal data is not collected from the data subject;
• the existence of automated decision-making, including profiling, in accordance with Section 24 para.
  1 and 4 KDG and – at least in these cases – meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organization.
In this context, you can request to be informed about the appropriate guarantees in accordance with.
§ 40 KDG in connection with the transfer.

7.2.
Recht auf Berichtigung

You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete.
The controller must make the correction without delay.

7.3.
Recht auf Einschränkung der Verarbeitung

Under the following conditions, you may request the restriction of the processing of personal data concerning you:

• if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
• the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
• the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims, or
• if you have objected to the processing pursuant to § 23 para.
  1 KDG and it has not yet been established whether the legitimate reasons of the controller outweigh your reasons.

If the processing of personal data concerning you has been restricted, such data may only be processed – apart from being stored – with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

7.4.
Recht auf Löschung

a) Obligation to delete

You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

• The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
• You revoke your consent on which the processing is based in accordance with.
  § 6 para.
  1 b or § 11 Abs.
  2 a KDG and there is no other legal basis for the processing.
• They lay acc.
  § 23 Abs.
  1 KDG and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art.
  § 23 Abs.
  3 KDG against the processing.
• The personal data concerning you has been processed unlawfully.
• The deletion of personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.

b) Information to third parties

If the controller has made the personal data concerning you public and is obliged to do so pursuant to Art.
§ 19 Abs.
1 KDG, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c) Exceptions

The right to erasure does not exist if the processing is necessary

• to exercise the right to freedom of expression and information;
• for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
• for reasons of public interest in the area of public health pursuant to Section 11 para.
  2 h and i and § 11 para.
  3 KDG;
• for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art.
  § Section 43KDG, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
• for the assertion, exercise or defense of legal claims.

7.5.
Recht auf Unterrichtung

If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed about these recipients by the controller.

7.6.
Recht auf Datenübertragbarkeit

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format.
You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, where

• the processing is based on consent in accordance with.
  § 6 Abs.
  1 b KDG or § 11 para.
  2 a KDG or on a contract acc.
  § 6 Abs.
  1 b KDG and
• the processing is carried out using automated procedures.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible.
The freedoms and rights of other persons must not be affected by this.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7.7.
Widerspruchsrecht

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Art. 6 para.
1 f or gKDG; this also applies to profiling based on these provisions.

The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.

If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.

Notwithstanding Directive 2002/58/EC, you have the option of exercising your right to object in connection with the use of information society services by means of automated procedures using technical specifications.

7.8.
Recht auf Widerruf der datenschutzrechtlichen Einwilligungserklärung

You have the right to withdraw your declaration of consent under data protection law at any time.
The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

7.9.
Automatisierte Entscheidung im Einzelfall einschließlich Profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.
This does not apply if the decision

• is necessary for the conclusion or performance of a contract between you and the controller,
• is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
• with your express consent.

7.10.
Recht auf Beschwerde bei einer Aufsichtsbehörde

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the KDG.

The supervisory authority to which the complaint has been submitted shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy pursuant to Section 49 KDG.

Diocesan data protection officer for the Bavarian (arch)dioceses:

Archbishop’s Ordinariate Munich
Kapellenstr. 4
80333 Munich
Tel.
089 / 2137-1796
Fax: 089 / 2137-1585
Email: JJoachimski(at)eomuc.de